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Software as a Service

Landlord Manager Professional /Landlord Manager Agent Professional

Monthly Subscription Agreement

Introduction, Summary and Important Notes

This agreement governs your use of Landlord Manager Software.

By accepting this agreement, you agree to the following;

·         A Non-refundable Initial set up fee of £995 +VAT (Inc. Implementation and Training)

·         A Pay as You Go Agreement - 30 Days written or E-mailed, Cancellation notice period required

·         Monthly Subscription Payments collected by Direct Debit

If at any time you do not accept this agreement, you may cancel your subscription by giving Visionbase Software Ltd 30 days’ notice in writing, your account will be suspended and your direct debit payment will be cancelled.


You and Visionbase Software Ltd Agree as follows;

You agree to pay the initial set up fee and the first month’s monthly payment, prior to the installation of Visionbase Software Ltd, once Visionbase Software Ltd receives cleared funds you will be contacted to arrange suitable dates for the implementation of the software and training dates will be confirmed. 

Pay as You Go

Ongoing monthly subscription fees are payable dependant on your user requirements see below.

Visionbase Software Ltd will confirm the total Monthly Subscription prior to installation taking place.

·         Landlord price from - £95 +VAT per calendar month

(Inc. support and software updates).

  • Agent price from - £125 +VAT per calendar month
(Inc. support and software updates).

  • Plus Additional User Licences - £35 +VAT per user - per calendar month
(Inc. support and software updates for each additional licence required).


Monthly Subscription Payment Plan

Software as a Service Payments are collected by direct debit on a monthly basis.

The Initial set up fee of £995 +VAT and the first month’s rental fee, will be invoiced separately, to be paid prior to the implementation stage.

Then continuous monthly payments will be collected by direct debit, priced as per your software package requirements.

If at any time you decide you no longer agree to this agreement you may cancel your subscription by giving Visionbase Software Ltd 30 days’ notice in writing, your account will be suspended after the 30 days’ notice period and your direct debit payments will be cancelled after the last payment due has been collected

Please Note: when your agreement has ended with Visionbase Software, your Landlord Manager data will not be accessible, your Sage data will remain intact.


Visionbase Software and You


1. Terms of the Software as a Service License: This license allows you to: (a) Use the Software for the numbers of licences rented and (b) Make 1 copy of the Software for back up purposes.

If you wish to use the Software on more than one computer, you must license another copy of the Software. You may disable licenses from one computer to then activate it on a new computer to your maximum license count

2. Restrictions on use unless Visionbase Software Ltd has authorized you to distribute the Software, you shall not make or distribute copies of the Software or transfer the Software from one computer to another. You shall not decompile, reverse engineer, disassemble, include in other software, or translate the Software, or use the Software for any commercial purposes. You shall not modify, alter, change or otherwise make any modification to the Software or create derivative works based upon the Software. You shall not rent, lease, resell, sublicense, assign, distribute or otherwise transfer the Software or this license. Any attempt to do so shall be void and of no effect.

3. Ownership this license provides you with limited rights to use the Software. Visionbase Software Ltd retains all ownership, right, title and interest in, to and of the Software and all copies of it. All rights not specifically granted in this license, including domestic and international copyrights, are reserved by Visionbase Software Ltd.

4. Proprietary Markings Visionbase Software Ltd, Landlord Manager logos, product names, manuals, documentation, and other support materials are either patented, copyrighted, trademarked, constitute valuable trade secrets (whether or not any portion of them may be copyrighted or patented) or are otherwise proprietary to Visionbase Software Ltd. You shall not remove or obscure Visionbase Software Ltd copyright, trade mark or other proprietary notices from any of the materials contained in this package or downloaded together with the Software.

5. Disclaimer of Warranties and Technical Support- The Software is provided to you on an "as is" basis, without warranty of any kind including, without limitation, any warranty or condition of merchantability, fitness for a particular purpose and non-infringement. Technical support is available at , where we will endeavour to reply to you as soon as possible, or within 8 working hours.

6. Support covers the general use of Landlord Manager. Financial support is only provided to users who have undertaken training 2 of their implementation plan (see your implementation plan for further details) or who have received financial training as a separate training course. It is the responsibility of the customer to investigate the financial information that is incorrect. Under no circumstances will Visionbase Software Limited get involved with the reconciliation of your accounts. This is the responsibility of your accountant.

7. Your hardware and network configuration are not supported by Visionbase Software Limited. It is the responsibility or your IT department or own company to ensure your hardware configuration meets the specification of the Visionbase pre-install guide.

8. Limitation of Liability, Visionbase Software Ltd SHALL NOT BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS, INCLUDING DAMAGES FOR LOSS OF BUSINESS, LOSS OF PROFITS, OR THE LIKE, WHETHER BASED ON BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE, EVEN IF Visionbase Software Ltd OR ITS REPRESENTATIVES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. The limited warranty, exclusive remedies and limited liability set forth above are fundamental elements of the basis of the agreement between Visionbase Software Ltd and you. You agree that would not be able to provide the limitations.

9. Visionbase Software may wish to validate your license if they feel the software is being used illegally. This will involve logging on to your PC to ensure you are using the software legally. Failure to permit Visionbase Software from validating your license may lead to your license been terminated.

10. Term and Termination. This license agreement is effective until terminated. You may terminate this license agreement at any other time by destroying all complete and partial copies of the Software in your possession. This license and your rights hereunder shall automatically terminate if you fail to comply with any provision of this license. Upon such termination, you shall cease all use of the Software and delete the Software and destroy all copies of the Software and other materials related to the Software in your possession or under your control.

11. Downloading Landlord Manager. Once the initial set up fee is purchased, you will be provided with a link to download the software. It is your responsibility to keep a copy of the setup file for future use.

12. Landlord Manager for Sage Software as a Service is a Pay as you Go subscription package that can be cancelled at any time by giving Visionbase Software 30 days’ written notice, either write to us or email us at

Please Note: The initial set up fee of £995 +VAT and any other payments made are non-refundable.

13. Disclaimer on enclosed documents. Whilst all reasonable care has been taken in the preparation of the documents in the files on this software, no responsibility will be accepted by the suppliers for any loss occurred to any person as a result of any statement, omission, inaccuracy or inadequacy therein contained. The documents are supplied in good faith, and reflect our interpretation of the legal position in England & Wales at the date of supply. However, nothing can take the place of professional legal advice which should always be sought before entering into any binding contract.

15. General Provisions (a) This Agreement shall be governed by the laws of the United Kingdom (b) This Agreement contains the complete agreement between the parties with respect to the subject matter hereof, and supersedes all prior or contemporaneous agreements or understandings, whether oral or written. (c) All questions, comments or concerns with respect to this Agreement shall be directed to: Visionbase Software Ltd, Omega Court, 370 Cemetery Road, Sheffield S11 8FT.